Our Services

Our Services

We provide exceptional meeting management services that are second to none.

Our Services

L.D. Miller & Associates has over 30 years of meeting management experience that includes top 200 trade shows, educational conferences and special events.

Full-service meetings, conferences, and trade show management

Conference management is much more than ordering audio-visual equipment and choosing a lunch menu. It is about effective planning, and analyzing the meeting environment in order to make sure it is appropriate for your event. Our approach to conference management is simple; we strive to exceed our customer’s expectations. Conference management includes a wide variety of services listed below.

  • We will prepare a comprehensive RFP based on you meeting room and hotel room needs and research all available sites in the selected cities
  • Summarize all viable options available to you based on RFP responses
  • Negotiate the best contract terms available in today’s climate
  • There is no cost for site selection services, and if your meeting is large enough, we will manage it at no cost to you!

  • We will create a list of requested concessions based on what is most important to you
  • We will negotiate the best possible room rate and ensure that your rate is the lowest rate guaranteed at the hotel over your event dates
  • Work to limit liability for your organization
  • You will always have final say on all contract terms, and you will sign the contract

  • Floor management
  • Floor plan design
  • Show Decorator
  • Special areas

  • Let us help you find the perfect platform and learning management system
  • Attendee engagement
  • Messaging
  • Scheduling of speakers and panels

  • Room setups
  • Budgeting
  • Audiovisual planning and negotiations
  • Registration assistance
  • Signage
  • Menu selections
  • Spouse tours
  • Entertainment and Decor
  • Golf tournaments
  • Speaker procurement
  • Housing, reservations and weekly pickup reports (will maintain all history)
  • Airport pickups and other VIP services
  • Transportation
  • Special Events
  • Awards Dinners

Site selection & contract negotiation

We will save you time and money, and secure the very best hospitality services. Because we book dozens of events each year, we’ve built solid industry relationships that we can leverage on your behalf. These relationships are most beneficial when it comes time to negotiate because hotels compensate us directly, there is no cost to you for these services.

Virtual Meetings Management

Let us assist you with finding the perfect platform for your next event. If you are planning a hybrid event we can assist with live streaming vendors, recording content and setting up watch parties.

Menu Planning

Menu planning includes the latest in food trends and dietary needs. We work very closely with our clients to understand what they are looking for, including event including plated meals, buffets, coffee breaks and receptions.

Hotel and vendor selection and negotiation

We will prepare the RFPs for all hotel and vendor contracts and send you a summary of responses which includes pricing and references. We will make a recommendation, but you will always have the final say!

Hotel and vendor selection and negotiation

We will prepare the RFPs for all hotel and vendor contracts and send you a summary of responses which includes pricing and references. We will make a recommendation, but you will always have the final say!

Our services cover a wide variety of event needs

Transportation

Services include airport transfers, airline or AMTRAK discounted contracts, bussing for special events and transport to convention centers.

Speaker Procurement

We can assist with hiring outside speakers by doing the research and working with speaker bureaus.

Sponsorship program development, sales and service

We will work with you to develop a sponsorship program for your event. If requested, we will manage all fulfillment with outside vendors and manage sponsor deliverables.

Maintenance of housing reports and event history

An important part of negotiating just the right contract with hotels, is having a good solid pick up history. L.D. Miller & Associates will maintain weekly pick up reports as well as annual summaries for each contracted event.

Audiovisual coordination and negotiation

We will negotiate the best price and service available.

Program Development

Program Development

We will work with you to put together an agenda for your program to ensure appropriate break times and transitions in between speakers.

President & CEO of L.D. Miller & Associates

Lois D. Miller

Lois Miller is President & CEO of L.D. Miller & Associates which was founded in 2000. Prior to striking out on her own, Lois was the Vice President of the Luggage & Leather Goods Manufacturers Association where during her 15-year tenure she managed a “Top 200” trade show, the organization’s annual meetings and all of its special events.

Since starting L.D. Miller & Associates, Lois has managed large trade shows, annual conferences ranging in size from 125 to 4000 attendees, Awards dinners, special events and gala receptions. Lois maintains her CAE certification and participates regularly in continuing education in the meetings industry and association communities.

Lois is an active member of the New York Society of Association Executives, The Professional Conference Management Association and the American Society of Association Management. She is currently active in NYSAE and participates on an independent planner task force for PCMA National. Lois has tremendous experience negotiating hotel contracts and welcomes the opportunity to submit a winning proposal for your next event.

Contact us

If you would like to hear from us, please fill out the form below or you can call or email us directly.

516.868.9563

ldmeetings@outlook.com